Federal Procurement Requirements

Uniform Guidance, found at 2 C.F.R. 200, has three major components: administrative requirements (Subparts B through D), cost principles (Subpart E), and audit requirements (Subpart F). These requirements, which are issued by the Office of Management and Budget (OMB), apply to most categories of federal grant and loan funds. The information on this page provides guidance on compliance with the federal Uniform Guidance procurement requirements, found in Subpart D and specifically 2 C.F.R. 317 through 327.

Pursuant to 2 C.F.R. 200.109, the OMB is obligated to review the Uniform Guidance at least every five years. The last update took effect on October 1, 2024.

When spending federal grant and loan funds, local governments should confirm with their federal grantor agency whether the Uniform Guidance requirements apply and what, if any, additional requirements the federal grantor agency has imposed. Local governments also should consult with their attorneys and auditors to ensure full compliance with the Uniform Guidance requirements.

The Uniform Guidance, 2 C.F.R. 200:

Full electronic version of Uniform Guidance available at e-CFR (click here)

Procurement standards of the Uniform Guidance, 2 C.F.R. 200.317-327 (click here)

School of Government Procurement Requirements Summaries:

Federal and State Procurement Comparison Chart (School of Government's comparison of state and federal procurement requirements; updated July 2025)

Most Restrictive Rule Summary (School of Government's summary of most restrictive bidding requirements under both UG and state law based on type of contract and cost; updated July 2025)

School of Government Blog Posts about Federal Procurement:

Sample Policies and Forms:

Sample UG Procurement Policy.docx (sample procurement policy developed by the School of Government)

Sample UG Conflicts and Gifts Policy.docx (sample conflicts of interest and gift policy developed by the School of Government)

Compliance statement for local procurement policies.docx (sample compliance statement for local government procurement policies)

Contract Provisions:

Contract Provisions Appendix II.docx (full text of required contract provisions under 2 CFR Part 200, Appendix II)

Contract provisions short version.docx (sample short form contract provision developed by the School of Government)

Vendor _Contract Provisions_Certifications_inc EDGAR_HCDE internal (swl 7.7.15).docx (sample contract provisions provided by Dr. Jesus Amezcua of the Harris County Department of Education, Texas. Local governments should consult with their attorneys in developing contract provisions)

Presentations:

UG Procurement Requirements - updated webinar presentation slides.pdf (presentation slides from School of Government webinar conducted April 24, 2018; updated June 24, 2018 to reflect increase in UG bid thresholds)

UG webinar Q&A - april2018.pdf (questions and answers from the School of Government webinar conducted on April 24, 2018

UG MWBE Requirements - Coordinators Network June2018 - presentation slides.pdf (M/WBE solicitation requirements and state HUB requirements)

FEMA Requirements and Resources: More information on FEMA requirements is available at the School of Government's Emergency Management microsite (click here)

Federal and State Procurement Comparison Chart (School of Government's comparison of UG and FEMA Public Assistance procurement requirements with state law)

FEMA UG Procurement Requirements webinar presentation slides - june2018.pdf (slides from School of Government webinar on FEMA procurement requirements updated June 24, 2018 to reflect increase in UG bid thresholds)